Peace Recovery And Development Plan (PRDP)
The district has been implementing PRDP projects for the last financial year of 2010/11. The projects to be monitored are located in nine sub counties of Kuju, Town council, Morungatuny, Obalanga, Kapelebyong, Acowa, Abarilela, Wera, Asamuk. A total of 30 projects in the sectors of Health, Roads, Water and Education were implemented by the district. The total PRDP budget for all the projects implemented was 911,220,000.
The projects have not been jointly monitored and therefore called for reviews by all stakeholders in the district. The joint monitoring visit would facilitate information sharing on status and location of the projects as well documenting their physical progress.
Joint monitoring exercise; Activity report
Actual Expenditure: 5,695,000.
The budget was drawn from the accounts of Health and Education budgeted for monitoring with 2,390,000 and 3,305,000 drawn from the Education and health accounts respectively. The funds are actually PRDP disbursement for FY 2011/12
Objectives of the field trip
- To verify key outputs and progress achieved by project.
- To assess project locations and community suitability of projects implemented.
- To observe the quality of works
- To document achievements, lessons learnt and sharing experiences.
People and groups met and sites visited during the visit;
The monitoring team met with beneficiaries of the projects and the local authorities during the field visits. For health projects, the team visited health centres where the projects were located and met the beneficiaries (patients) and health staff. The education projects were located in schools and the monitoring team interacted with pupils who were direct beneficiaries of the infrastructure and supplies procured. The staff was also briefly met before touring the projects. During the site visits on water projects, the community which comprised of women and children was met at the sites. The head teachers and health in charges led the team to observe projects and supplies made giving briefs on the status, achievement and existing challenges if any.
Methods used to collect and analyze the data;
Field data collections techniques were employed to collect primary data. Secondary information was provided on the project locations, expected outputs and targets, primary and secondary beneficiaries. Primary data was mainly collected using observation techniques. Data on actual outputs achieved, projects status and quality of works were captured from site observations and report verifications. Brief structured interviews were also directed to staff and health in charges meanwhile focus group discussion were employed for beneficiaries like pupils in class, patients in health centres and women and children found at the borehole. Secondary information was also collected on school enrolments and patient attendance before, during and after the project implementation. Analysis and discussions were presented as corroborations of the field finding and progress reports submitted to the monitoring teams.
Findings will be communicated using basic summary statements and narratives complimented by monitoring pictures.
Field findings are presented by sector and will include project status and locations, community suitability and quality of works.
A total of 13 projects under the health sector were funded by the PRDP and implemented. The projects implemented were under SO2 of the PRDP and were located in the sub counties of Morungatuny, Wera, Kapelebyong, Abarilela, Town council and Asamuk. The projects included Construction of Staff houses, placenta pit, Latrine, renovations of OPDs, supply of Solar systems and procurement of Ambulance and Theatre equipment.
The findings by the monitoring team during the project visits are given below;
- The choice of the location of Construction of a pit Latrine in Asamuk HC III was wanting according to the monitoring visiting team. Asamuk HC had Pit Latrines that could be shared and others were dotted around the compound.
- Non-operationalized projects of the Placenta pit and Staff house in Morungatuny and Kapelebyong Sub County respectively. The monitoring team documented the existing equipment and maternity to fully operationalize the placenta pit but noted lack of staff (mid wife) to carry out deliveries. The staff house in Kapelebyong was not in use due to the absence of a pit latrine for the staff.
- The staff house in Kapelebyong HC IV had small rooms and had no back or exit door giving implications on the quality of works and the design.
- Further, delay in construction of works in Wera (Staff house) and Asamuk (Pit latrine) was also identified. However the pit latrine in Asamuk was near completion with only minor finishes to be done according to the engineer who was part of the monitoring team.
- A few glitches in the renovation of the maternity ward and wiring of solar equipment in Amuria HC IV were documented by the team. The floor and drainage was adequately worked and power black outs reported.
- The floor in the renovation of Abarilela OPD was not worked on and the Ramp was a high for patients.
- Other issues raised by the team included the dirty theatre in Kapelebyong HC IV, Morungatuny HCIII was bushy and the patients had not been attended for a very long time.
- Review the plan for staff houses for health personnel.
- Inform contractors on their quality of works.
- The district to plan and prioritize the enlargement of Maternity ward in Asamuk.
- The district to develop a master plan for Health Centres.
- Close supervision by the office of the DHO to ensure efficient health service delivery.
- Education sector was the most delivering sector as most of its projects were successfully implemented in regards to actual outputs achieved, status were complete at the time of monitoring. The project location and the suitability for the community were both spot on as the schools benefitting were operating in dire conditions. However the quality of works for a few projects was not satisfactory according to the team. The monitoring team noted the following concerns;
- Uninstalled lightening conductors in Jalaam and Opaam P/S and the one installed in Torongole was stolen.
- The classroom block for Acowa P/S was not to standards as it was reported and verified to be narrow.
- Finishes in Torongole P/S, Jalaam were not good as the floor was cracking just in a short period into use.
- The roof was leaking in Torongole P/S.
- Trees were not planted in project sites.
The monitoring team recommended the following actions to be taken as per the findings above.
- Notify the contractors on the defects and Retention not to be paid to contractors whose quality of works has been reported to be unsatisfactory.
- The usability of classrooms needs to be improved by mopping to cure the floor. This will help to minimize cracks.
- Pit Latrines should be constructed in Apeduru and Torongole P/S.
- The District to check on the high school dropout so as to achieve full utilization of the PRDP investments.
- The district to develop a master plan for schools.
- The water sector was generally successful except a few delays.
- The Borehole in Aojakitoi and Obur Village was not engraved.
- Drilling of the borehole in Aojakitoi was incomplete and behind schedule.
- The dry hole in Amare has not been followed up expeditiously.
- There were nonfunctional water user committees in all the functional water sources.
- Noninvolvement of all stakeholders including the community in identification of location and distribution of water sources.
- In Olekat; the solar panels have not been protected from burglars.
- Hygiene and Sanitation in the rehabilitated sources was poor.
- The district to extend post- construction support in future for water projects.
- The water sector should construct a borehole for Jalaam P/S as a priority.
- The district should adopt the technology of solar powered water source in Olekat for growth urban centres.
- Much support should be extended to Water user committees in areas of Financial Management.
The monitoring team visited Awelu-Olele Corner in Morungatuny. However the road was not ready for monitoring as the contract was terminated. The road will be worked on the next financial year. The monitoring team advised that due diligence be done before a contract is awarded to particular contractors.